Terms and conditions of Rental
This website is owned and operated by Swing USA LLC dba Horizon Vacation Homes, hereinafter referred to as the Company. The website provides properties managed and marketed for rent through the Company. All correspondence, quotations, bookings and notifications, whether electronic or on paper sent from this site are deemed to be from the Company.. Horizon Vacation Homes, hereinafter referred to as the Company, or the owner of the property, hereinafter referred to as the Owner, offer the short term rental/letting of the Property named on the Rental Agreement, to the person of 21 years or over named as the Party Leader and to the named party members (on the Rental Agreement), hereinafter referred to as the Guest, under the terms set out below.
Online Reservation – Reservation by Email / Online
The Company will provide a written quotation by email and/or on screen showing the total rental fee to the Guest for the Property. Quotations are valid for 48 hours, unless and until the Property is either booked by a third party, or the Company receives a deposit for the same dates (or part thereof) from any party. Where the Guest agrees by email, fax or other written device to book the Property, or where the Guest makes a booking through the secure on-line booking system on our website (www.horizonvacationhomes.com), the Company will provide a booking confirmation to the Guest by email. The booking shall be provisional for a period of 24 hours from the date of the booking confirmation. The Guest must pay the requested deposit or payment as defined on the booking confirmation within that 24 hour period. During that period, the Company reserves the right to accept any booking for the Property from a third party, where said third party agrees to payment prior to receipt of payment from the Guest.
Confirmed booking
On receipt of the required payment from the Guest, the Company will issue a Rental Agreement by email to the Guest. The booking is considered as confirmed only on release of the Rental Agreement from the Company.
Acceptance
The Guest agrees that payment of the rental deposit sum to the Company will signify their full acceptance of these rental terms and conditions. The Guest further acknowledges that by payment of the final rental sum, the Guest has received copies of, and/or read and accepted these rental terms and conditions on this website.
Payments
The Guest agrees and acknowledges that the Company will not release the Property or any service prior to receipt by the Company of payment in full. Failure of the Guest to pay rental or for any service will result in removal or refusal to supply said service, including, but not limited to provision of accommodation in the Property. Such removal and or refusal will not alter the terms and penalties associated with cancellation. The Guest agrees to pay the Total Rental Fee as shown on the Rental Agreement within the due dates as set out on the booking confirmation. Final and full payment is due 60 days prior to arrival. In the event of late payment, or failure to pay, the Company reserves the right to levy the cancellation penalty percentage charges against any money that the Guest has paid in advance and cancel the booking of the Guest. Where the money paid in advance is insufficient to cover the calculated percentage, the Company reserves the right to exercise any legal remedies to pursue the amount owed by the Guest. Where the Guest chooses to amend their booking 30 days or more prior to arrival, resulting in a change in the property size or location, or a change of dates of stay, a $100 Booking Administration Fee will be levied. Where the guest alters the booking resulting in a reduction in the number of nights, the Company will charge the $100 Booking Administration Fee in addition to the cancellation fee warranted against the number of nights canceled as described below. Any changes to existing bookings within 30 days of arrival will not be permitted. The Company reserves the right to amend rates at any time. Pre-existing reservations, where the Guest has made a payment, will remain at the pre-increase pricing.
Rental period
The Guest agrees, and the Company permits the Rental Period to begin and end on the dates and times shown as the Rental Period (as shown on the Rental Agreement).
Check-in
Check-in to the Property is after 4:00 pm on the date of arrival as shown on the Rental Agreement, Booking Confirmation or Registration Form. At the sole discretion of the Company, any Guest arriving before that time may be refused. Within 48 hours (2 working days) of arrival at the Property, the Guest agrees to complete the Registration Form and send it back to Horizon Vacation Homes two working days after the booking has been confirmed. In the case of a last minute booking, the guest agrees to contact the Company to organize a pick-up of the signed form by a member of the Company. Failure to return the Registration Form will be deemed confirmation that the Guest accepts the Property as found, and accepts responsibility for any and all damages or loss found at the Property on departure of the Guest.
Check-out
Check-out is at or before 10:00 am on the date of departure as shown on the Rental Agreement and Registration Form. Where a key has been provided it must be returned into the lock box located at the front door of the property. In the event that it is found that the Guest has not departed the Property on the date of departure at the due time, then the Guest will pay a penalty charge of one day rental.
Basis of rental
Properties offered for short-term rental through the Company are provided on a self-catered basis. The Company provides one soap bar (or equivalent in a soap dispenser) and a roll of toilet tissue in each bathroom as starter items for each booking party. Once these items are used, it is the guests responsibility to replenish them. Except as defined above, items such as trash liners, paper towels, dish soap, laundry soap and bathrooms tissue are all items that are to be provided by the guest.
Security Deposit - Accidental damage waiver (ADW)
After the reservation is confirmed by both the guest and the Management Company, the guest is required to fill in a registration form. This registration form allows the Management Company to charge the guest up to $300 if there is any damage or loss (see list of possible issues below). - Non-return of keys - Loss or breakage of inventory items - Damage to the Property or its equipment - Unauthorized Pets - Excessive trash In some cases, the Guest has paid an Accidental Damage Waiver (ADW) premium to the Company (amount shown on the Rental Agreement) prior to arrival. The Guest agrees that the Party Leader remains responsible for all loss from the property or its inventory during the Rental Period. The Guest must complete and return the Registration Form (provided at time of booking) within 2 working days after the booking has been confirmed to protect their ADW from claims made as a result of accidental damages found during their stay, or within 72 hours following their departure, up to a maximum value of $1000. The Guest agrees that the Company can charge additional fees to cover: - Early arrival or late departure charges - Non-return of keys - Loss or breakage of inventory items - Damage to the Property or its equipment - Unauthorized Pets - Excessive trash Where loss or damage to the Property, the inventory, or equipment exceeds $1000, the Company will bill the Guest for the shortfall, and the Guest agrees to pay within 14 days. In the event that the Guest fails to pay any such shortfall, the Company reserves the right to exercise any legal remedies to pursue the amount owed from the Guest. Where the Company finds damage or loss to the Property following the Guests departure that, in the view of the Company, constitutes malicious or wanton damage, the Company reserves the right to notify law enforcement authorities and prosecute, in addition to billing the Guest for the full amount of repair or replacement, and the Guest agrees to pay within 14 days.
Non-smoking
Smoking is not permitted in the Property at any time. In the event that the Guest is found to have smoked in the Property, the Guest will be contacted and informed of any charges related to the cleaning/deodorizing of the Property and all of the items in the Property (i.e. carpets, furniture, window treatments etc.). These charges will be applied to the credit card on file by the Company for the reservation.
Pets
Pets are not permitted in the Property. Guests with pets are advised to place their pet at another facility. The Company cannot be held liable for any loss or injury to a pet while staying at the Property, or for any action taken against the pet or pet owner by third parties. In the event that the Guest brings a pet to the Property, the Company may elect to evict the Guest from the Property with loss of all rental money paid and/or levy a charge of at least $120 per bedroom per week to the credit card of the Guest, to pay for additional sanitation and cleaning on the departure of the Guest and pet.
Cancellation
The Guest may cancel their booking at any time up to or during the Rental Period. By confirming a reservation with our company, the guests agree with Horizon Vacation Homes's cancellation policy as follows: You may cancel your booking at any time up to or during the Rental Period. In the event that you exercise your right to cancel, the Company will levy the following cancellation penalty percentage rates of the Total Rental Fee (amount shown on the booking confirmation) as well as the original booking processing fee: - From initial date of booking up to 60 days prior to the arrival date 50% plus the booking processing fee - Between 59 and the arrival date 100% plus the booking processing fee. No refunds will be given for unfavorable weather, early departure, utility service interruption, construction, or maintenance issues. The Company regrets that it is unable to waive any of the cancellation charges above, whatever the circumstances. The Company recommends that all guests take out adequate cancellation or vacation insurance either through their insurance broker or travel agent. Alternatively, the Guest may elect to purchase cancellation protection through the booking site. Further terms and conditions apply.
Service level
The Company agrees to a Service Level for the remedy of any problems found at the Property, either on arrival of the Guest, or during the Rental Period, as follows. The Company agrees to provide a maximum 4-hour response to remedy problems that, at the sole discretion of the Company, constitute emergencies, which would affect the safety of the Guest. Any problems arising during the Rental Period at the Property that do not constitute an emergency as determined by the Company will be remedied during or after the Rental Period, based on the severity of the problem, at the sole discretion of the Company. The company makes all reasonable efforts to maintain each property and its equipment in good working order. Wherever commercially possible, repairs are performed within 24 hours, but sometimes delays are inevitable. No refunds are granted for malfunctioning mechanical or electrical equipment including (but not limited to): inoperable appliances, air-conditioning units, pools and/or spas. No refunds will be given for unfavorable weather, early departure, utility service interruption, construction, or maintenance issues. Additionally, there are no refunds for faulty recording or playback equipment, TVs, audio, telecoms, cable reception, computer equipment or internet access.
Pool /SPA heat
Pool & Spa heat is an optional amenity at most properties managed by Horizon Vacation Homes. Pool heat can be added to a reservation for a nightly rate that varies depending on the villa that is reserved. Once pool heat is requested by the guest the heater will run from approximately 8AM to 8PM for the dates that have been paid for. Pool heaters will warm the pool to between 70 and 88 degrees Fahrenheit when operating optimally. Electric heating pumps, while still operating, are not effective during cold weather days when the outside ambient temperature drops below 60 degrees Fahrenheit (see Limitation of liability section below for further details). The reached temperature will depend on the outside weather / temperature. Our company cannot be held liable in case of low temperatures and will not issue any refund except if the pool heater shows a malfunctioning. For your information, pools at Disney are set to 82°F in resorts and water parks.They generally reach 75-82°F depending on the outside temperature. In some cases, the theme parks and pools at Disney are closed as it's not possible to get them warm enough. Contact us if you want to add pool heat to your reservation. Pool heat does not apply to condos.
Limitation of liability
The Company makes all reasonable efforts to provide advice and safety information. This information can be found in the Home-Guide/Guest Book at the Property. It is the responsibility of the Guest to ensure that they have read and understood the contents and advice given following arrival at the Property. The Company is willing to provide any and all further information pertaining to the Property providing the Guest has first read the Home-Guide. In addition, the Company states the following: - The Company will not release the physical address of the Property to the Guest prior to the sending of the Registration Form by the guest (completed and signed). This is a security measure. - The Company does not accept liability for equipment failure and or services in the Property. In the event of failure of equipment, the Guest must notify the Company within one working day such that the Company may elect to affect a remedy to the failure. The Company does not accept liability for failure of the pool heater to provide adequate heating where pool heat is provided. There is a service fee to turn on/off pool heat at any time during a reservation period, however, if requested to have pool heat turned on/off at time of check in, this fee will be waived. Refunds will not be granted when pool heaters fail to operate effectively due to an act of nature. - The Company does not accept liability for lost or stolen personal property of the Guest from the Property during the Rental Period. The Company provides information and advice in the Home-Pack/Guest Book to the Guest in an advisory capacity only, with no guarantee or promise of security, even where the Guest make use of any advice given by the Company or its representatives. In the event that property of the Guest is lost or stolen, the Guest should advise the appropriate authority first, and then the Company, of the lost or stolen items. The Company will either make good and secure the Property, or will transfer the Guest to another Property, where the original cannot be secured, and this will be the extent of its liability to the Guest under such circumstances. - The Company or its representatives may enter the Property at any time, without notice, for the purposes of protection and/or maintenance of the Property. Wherever possible, the Company will provide notice to the Guest prior to such entrance. - The Company does not accept no liability for personal loss or injury to the Guest during the Rental Period. The Guest must ensure that they have adequate insurance cover. The Company provides information and advice in the Home-Pack to the Guest in an advisory capacity only, with no guarantee or promise implied. - The Guest must ensure that Children are supervised at all times. It is the policy of the Company that all Children under the age of 18 years are not left in rental accommodation un-supervised during the rental period. - The Company does not accept any liability for the acts or omissions of any agent. These include but are not limited to, airlines, car-hire companies, travel agents, ticket agents, homeowners, or utility providers. - The Company does not accept liability for acts of violence, nature, fire, flood, war, civil disobedience, riot, or other force majeure that may have a deleterious effect on the Guest.- The Company does not accept liability for removal of the Property from the marketplace, or transfer of the Property to another company by the Property Owner that results in the Property becoming unavailable for the Rental Period. Wherever such an event occurs, the Company will offer the Guest a suitable alternative accommodation of equal or better quality, subject to availability. In the event that the Guest refuses the offered alternate property, then the Guest may cancel the booking, and the Company will refund the Total Rental Fee, less the applicable cancellation penalty percentage rate (shown above). - Where the Property is booked by the Guest and is subject to a construction discount, which will be clearly notified on the quotation, or on the booking confirmation to the guest, the discount is the sole compensation offered to the Guest for any inconvenience caused by protracted construction, i.e., that which continues for greater than a 4 week period, within 150 feet of the Property. - Failure to comply with any of the rental terms and conditions herein will, at the sole discretion of the Company, result in the eviction of the Guest from the Property, without recompense or refund.
FREQUENTLY ASKED QUESTIONS
In order to help you prepare your next trip to Orlando, we have made a list of Frequently Asked Questions (FAQ). We hope it will help you.
What are check-in and check-out times?
Your villa will be available to check-in at 4:00 pm EST upon your arrival date. Check-out time will be 10:00 am EST on your departure date. Please depart on time to give our cleaning staff ample time to prepare the villa for the next guest.
Are there any complementary items provided during our stay?
Horizon Vacation Homes provides a few household items for your use during your stay. After items are used, guests are responsible to purchase more.
1 Dishwasher Tablet
1 Trash bag
1 Starter soap in each bathroom
1 Roll of toilet Paper in each toilet
Horizon Vacation Homes provides a fully furnished home (items provided)
Sheets, blankets, pillows, bath towels, dish towels, washer / dryer, microwave, dishes, pots, pans, glass wear, silverware, coffee maker, toaster, hair dryers, iron / iron board, vacuum, broom, mop.
Do the homes have Air-Conditioning?
Yes, our homes have Central Air & Heat.
Is the villa cleaned daily?
No, the villa is cleaned prior to your arrival and after you leave.
How many people can the villa sleep?
Each villa can accommodate a MAXIMUM of guests as regulated by Florida State Fire Marshall and hotel regulation and codes. Unfortunately for security and legal matters we cannot accommodate more than this specific number of guests mentioned on our website or on your confirmation email.
When will we receive our Door Code?
The door code will be sent after you fill out the registration form and send us a copy/picture of your ID (drivers license for US residents and passport for guests living outside the US). The access codes will be sent by email 1 to 2 weeks before arrival. It will be active from 4:00 pm on your check-in day.
Is there a grill
No but you may rent a gas BBQ grill for a fee of $75.00 for 1 week (Tax incl). The charge is for delivery and use of BBQ grill, gas and a cleaning. If interested, let us know. By law, guests are not allowed to grill inside the pool cage/pool area. The use of grills is only permitted outside the
pool cage.
Is Pool/Spa heat included?
Per default, it is NOT included. If not you can stil add it to your reservation by contacting us at least 5 days prior to your check-in. Pool heat is in an extra charge of $35 + tax / day with a minimum of 7 days. In some cases, if you stay in the property for less than a week, we can still turn it ON. Please contact us with your request. Pool heat runs from 8:00 am till 8:00 pm and is set to 86-88°F. The reached temperature will depend on the outside weather / temperature. Our
company cannot be held liable in case of low temperatures and will not issue any refund except if the pool heater shows a malfunctioning. For your information, pools at Disney are set to 82°F in resorts and water parks. They generally reach 75-82°F depending on the outside temperature. In some cases, the theme parks and pools at Disney are closed as it's not possible to get them warm enough (Winter period for example). Contact us if you want to add pool heat to your reservation. Pool heat does not apply to condos..
Is smoking allowed?
This is a Non-Smoking home. There is no smoking inside the property (Florida regulation for short-term rental properties). No candles are allowed. If smoking is detected a significant extra cleaning charge will be applied ($120)
Are pets allowed?
No. Even if we love pets ourselves, pets are not allowed in this home at any time. If a pet is determined to have been within the home, a significant extra cleaning charge will be applied ($120).
Is internet access available?
Yes, wireless internet access is provided free of charge during your stay. Access codes are in our guest book and will also be sent in the email with your access codes.
Is telephone service provided?
Yes, there is free local and long distance phone service within the United States provided within the home for your convenience.
Is there transportation to the parks?
No. We recommend you to rent a car. Other alternatives are: UBER / LYFT or regular taxi services like MEARS TAXIS..
Are early check-in or late check-out times available?
Check-in time is 4:00 pm EST and check-out time is 10:00 am EST, unless you have made prior arrangements with us. We can however, depending upon the circumstances, arrange for earlier or later times and we will make every effort to accommodate our guests as possible. This MUST be a prior arrangement, and cannot be arranged on the day of arrival or departure, as it is too short of time for personnel to adjust their schedules accordingly. All late check-outs or early check-ins must be arranged at least 72 hours prior to arrival or departure and confirmed by Horizon Vacation Homes in written. Extra charges apply.
What if I have an issue with the accommodations during my stay?
We pride ourselves on the quality of our home and its amenities, but we do recognize that sometimes things beyond our control can occur. In the unlikely event of a problem, we are available to assist you. We will make every attempt to resolve the issue... You will find our
contact numbers inside the house upon arrival.
What is your code of conduct?
The rental accommodations are situated on a resort development, which consists of both residential and vacation homes, therefore the owners, or owners’ agents or its representatives cannot be responsible for any ongoing construction, alterations to existing houses or any other nuisance as a result thereof on or around the housing development. During their stay the guest(s) are responsible for the property and are expected to treat the home with care and respect as they would their own home. This includes the locking of the doors and windows each time they leave the home. Please do not play loud music or do anything likely to inconvenience or annoy the neighbors after 10:00 pm and before 07:00 am. In the event that anyone in your party behaves in such a way which our Management believes is likely to cause danger or distress or annoyance to anyone else on the property, we reserve the right to terminate your stay immediately. We shall not be responsible for any costs you incur, provide any compensation nor make any refunds for this action.